Job Offer

Description: St. Patrick’s Parish is currently seeking the services of an Administration Assistant /Parish Secretary to work on a part-time permanent basis (30 hours/week) in St Patrick’s Parish office and to be part of a pleasant, dedicated team.

Main Responsibilities: Reporting to the Parish manager, the incumbent will carry out various tasks related to the management of administrative resources to the Parish office.

Rectory Office

  • Processing correspondence, emails, phone calls and ensuring all matters are dealt with in a timely manner.
  • Meeting and greeting of visitors in a friendly manner to answer their various requests (masses intentions, funeral, burial information, invoices & contracts)
  • Filing in Diocese software for all sacraments, funerals and burials registers.
  • Prepare Funeral, burial or cemetery memos and lots invoices & follow-up for payment.
  • Provide support for various administration files.

Cemetery Office:

  • Liaise with Cemetery Superintendent for burial schedule
  • Update cemetery concessionaire files & verify request from family for lots
  • Filling contracts for new concessionaire of lots, transfers of lots.

Qualifications and Experience:

  • Experience in dealing with people especially in emotional situation
  • Working knowledge of Microsoft Office applications –Word, Excel, Acc Pac, Outlook

Attributes:

  • Professional manner and presentation
  • Attention to detail and a well ordered approach to work
  • Ability to act with discretion and maintain complete confidentiality
  • Ability to maintain good working relationship with Parish staff

Please send your résumé to:  info@stpatricksquebec.com or call (418) 524-3544